Qualifications:   

•  High School  Diploma  or  equivalent

•  Experience  supporting  a  high level  administrator  or  possession of  technical  knowledge  in a specialized  area is  preferred. Nature  of  Work: Employee  performs  a  large  variety  of  clerical duties  involving  interaction  with  other departments. Employee  functions  as  the  primary  support  to a  high level  administrator. Work  is directed by  precedents  or  broad policy. Employee  utilizes  a  large  variety  of  guidelines, some  of which  may  be technical  and  require interpretation,  to  analyze facts  and  determine the correct procedure  to use. Employee  may  develop procedures  for  non-technical  and non-complex problems, and is  expected to resolve  problems  independently.   

Knowledge,  Skills,  and  Abilities:

•  Considerable  knowledge  of  grammar, vocabulary  and punctuation

•  Considerable  knowledge  of  office practices  and  procedures

•  Considerable  knowledge  of  bookkeeping

•  Some knowledge  of  accounting  techniques  and procedures

•  Skill  to  operate a computer  and  typewriter

•  Skill  in fast  and accurate  shorthand

•  Ability  to  compile  and  summarize  information

•  Ability  to  access  information through a  computer  network, or  from  a  mini-or  main-frame computer

•  Ability  to  reconcile  divergent  entries

•  Ability  to learn, interpret  and explain policies, regulation and programs

•  Ability  to  resolve  problem situations

•  Ability  to schedule  variable  work

•  Extensive  Word Processing  skills;  school  software;  Internet;  e-mail,  WORD,  EXCEL, PowerPoint

Essential Job Functions:

•  Identifies  sources  needed  and  compiles  a variety  of  data. 

•  Codes data  from  a  complex  and/or  large  number  of  coding  sources. 

•  Traces  and  reconciles  disagreements  records. 

•  Maintains  a variety  of  complex  ledgers.

•  Determines  soundness  of  requests  for  materials  or  small  amounts  of  money  and rejects  or approves.   

•  Sets up and maintains  files  or  storage  of  a  large  and varied number  of  subjects.   

•  Files  and retrieves  information from  an alphabetical, chronological, numerical, or by subject filing  system. Purges  files  by  prescribed procedures. 

•  Operates  large variety  of  standard  office equipment.   

•  Originates  design  and  layout and  types  tabular  material,  charts  and  statistical materials.   

•  Locates, identifies  and  gives  out  appropriate  and accurate  information.

•  Composes drafts  or  official  minutes, records  or  polices

•  Composes narrative  materials  with  interpretative  information  relating  to  one  or  few program  area(s).   

•  Performs  other  duties  and responsibilities  as  assigned by  supervisor.